FRIENDS OF PRESBYTERIAN EDUCATION BOARD (FOPEB)

POSITION DESCRIPTION

Title: Executive Director                                                                                                                                                  Issue Date: June 15, 2020

Reports To: Friends of PEB Board of Directors                                                                                                      FLSA Status: Salary Exempt 

Stated Work Week: 3/4 time with potential to increase to full-time

 

OVERVIEW

 

FOPEB is seeking an individual with a passion for global mission and can see themselves dedicated to disadvantaged children’s education in Pakistan.  The Executive Director (ED) is responsible for providing leadership, vision, and support in the development, implementation, establishment, and evaluation of all fundraising efforts, programs, general operations policies and procedures, and budgetary oversight.  The ED shall serve as a spokesperson increasing awareness of the organization throughout the U.S.  In partnership with the Board and its committees, the ED is expected to enable, enhance, and execute the ministry and mission of FOPEB by ensuring that proper staff, volunteer and financial resources, and operational / administrative controls and programs are in place for success.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 

Fund Development

  • Serves as lead strategist for fund development and marketing, developing and managing a multi­year revenue and marketing plan to fund and ensure the organization's growth strategy.

  • Plays an active leadership role in all fund development efforts, including major gift solicitations from individuals,  churches, corporations and foundations in  partnership with our Mission Representative, and expanding our donor base and the planned giving program.

 

Marketing and Communications

  • Working with staff and contractors and using an annual marketing strategic plan and timeline, ensuring  that the organization's social media and websites are current, newsletters are delivered to stakeholders and donors, media campaigns are occurring and face-to-face presentations are being given to churches and other  targeted groups across the U.S.

  • Coordinates with PEB leadership and staff regarding fundraising priorities, and culturally sensitive and effective donor messaging.

 

Volunteer Management

  • Plans and leads 1-3 trips per year to PEB headquarters in Pakistan with groups of volunteers and donors. Interfaces with U.S. government agencies as part of the trip coordination process.

  • Cultivates and stewards new and existing relationships with key stakeholders, including major donors, and church leaders.

  • Supports the Board of Directors including meeting logistics; agenda creation; board development and recruitment; policymaking and oversight; strategic planning; preparation of monthly financial reports; implementation of  goals and objectives; keeping the Board  aware  of  activities  and needs pertinent to the organization's operations, administration and development activities.

Staff Management

  • Manage hiring and employee development activities including setting clear expectations and providing regular performance feedback and coaching.

  • Ensure position descriptions are clear and current for all employees.

  • Manage any necessary termination of employment activity.

  • Maintain all required personnel documentation in a secured location.

  • Ensure that salaries and fees are properly managed.

 

Operations

  • Working with the Board and following the organization's strategic plan, develops and recommends policies and procedures, provides volunteer training and educational opportunities, monitors regulations for 501(c)3 requirements and ensures preparation and timely filing of Form 990 and state licensing or filings, and  manages the various  staff  members and volunteers, provides committee heads with goals and objectives.

  • Ensures all utilized technical tools and databases are in sync across the organization.  (FOPEB currently utilizes Quickbooks, Little Green Light (donor and contact database) Dropbox, Zoom, and Mail Chimp)

 

Financial Stewardship

  • While managing and working with the Bookkeeper and Treasurer, ensures accuracy of financial statements and proper internal controls, oversees creation and management  of annual budget; practices cost containment; monitors reports, projections, revenue analysis, and the reconciliation of bank  statements;  approves  and co-signs checks;  manages contracts and service agreements; assures timely audits and tax returns; assembles information for external auditors; and sends approved grant wire transfers to PEB in Pakistan.

  • Ensures that all activities, recordkeeping, reporting, and fundraising initiatives are consistent with Board policy and comply with all applicable laws and ethical standards.

  • Manages facilitation of donations including donor receipting and the acknowledgement process.

Ancillary

  • Periodic national and international travel.  Must possess valid passport.

  • Available to participate in occasional early morning calls (Pakistan) and evening calls (board work).

 

ACCOUNTABILITY

 

Employee is accountable to the Board of Directors through its Personnel Committee and will provide monthly activity reports to the Board of Directors.

 

EVALUATION

As FOPEB develops organizationally, this position description may evolve correspondingly. A performance evaluation will occur at least annually to ensure the incumbent is developing successfully and to identify opportunities for improvement.

 

EDUCATION AND EXPERIENCE

 

  • Bachelor’s degree minimum or relevant experience.

  • 3-5+ years of success in a non-profit management position.

  • Experience in a global mission-related organization is desired.

  • Experience working with an actively engaged Board and volunteers.

  • Experience working with local churches and/or their governing bodies is desired.

  • Experience in fundraising.

  • Having previous nationwide and/or international exposure and involvement desired.

  • Experience with customer or donor relationship management databases (CRM/DRM) would be ideal. (FOPEB uses Little Green Light.)

 

SKILLS, ABILITIES, COMPETENCIES

 

  • Excellent verbal, written, and listening skills.

  • Strong professional presentation skills.

  • Self-motivated and ability to work independently.

  • Strong interpersonal and leadership skills.

  • Demonstrated commitment to being a team player.

  • Self-regulating with timely follow through on multiple tasks and goals.

  • Ability to maintain confidentiality.

  • An entrepreneurial spirit that recognizes and seizes opportunities. 

  • Proficient use of Microsoft Office, particularly Word, Excel and PowerPoint as a minimum.  

  • Competency in nonprofit financial matters/budgets.

  • Professional presence.

 

OTHER DUTIES

 

Please note that this position is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this job.  Duties, responsibilities, and activities may change at any time with or without notice.

 

APPROVALS

 

 

_____________________________________          _______________________________

President, FOPEB Board                                             Date

 

 

_____________________________________           _______________________________

Chair, Personnel Committee                                        Date

 

 

Employee signature below constitutes employee’s understanding of the essential duties and responsibilities of the position.

 

 

_____________________________________            ______________________________

Employee                                                                        Date

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Friends of PEB, Inc. 

PO Box 72453 | Thorndale, PA | 19372 | 320.493.6243

   info@friendsofpeb.orgwww.friendsofpeb.org

A 501(c)3 organization/Our tax ID is 26-2624592

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